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Within Totara the report source determines the columns that are available for use within that report. Some columns will be included by default in either embedded reports or when creating a new report (user reports), but these columns can always be edited (provided you have the right permissions) to adjust them to your needs. 

User report

When creating a new report it is very easy to see the default columns included in the report source: 

  1. On your Totara instance click Reports in the top navigation bar.
  2. Select the Create report button to create a new report.
  3. Using the left-hand filtering options (such as Search and the list of report sources) find the report source you want. 
  4. Once you have found the report source click on its tile to see the list of Default columns. 

You can then choose to Create and view that report (if you don't want to make changes) or Create and edit to add or remove columns to better suit your specific requirements. 

The pop-up window showing details of a report source.

Embedded report

Although there is no quick way to view all of the default columns included in an embedded report you can go into the report and edit it to customise the included columns. 

See Managing reports for more information. 

Totara Academy

The Totara Academy has a whole course dedicated to using Reports in Totara. Here you can learn more on how to use reports, see best practice, and give it a go yourself.

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