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Please see Totara 15 help for the latest version.

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There are a number of ways to find the content you're looking for on the Totara Help site, but one of the simplest and most intuitive ways is to use the search bar.

To start, enter your search term in the search bar. A number of suggestions will appear in a dropdown list. If you see the page you’re looking for, select it from the list. If not, finish typing your search query and press Enter. You will then see a page of search results - here you can either select a result to view the page, or use the filters in the left-hand column to narrow down the results.

Totara's help documentation is written in UK English, so if you are unable to find the content you're looking for, check that you are using UK spellings in your search terms.

Totara Help uses the Lucene search engine, so there are a number of useful tools you can use to find the documentation you’re looking for.

Searching by page title

To search for a word or phrase that appears in page titles only, add ‘title:’ before your search term. For example, the words ‘add’ and ‘user’ will likely appear on many pages across the site, so you could narrow down the search results by only searching for pages with these terms in the title using the following query:

title:add user

Exact match

You can search for an exact match by entering your search term in double quotes, e.g.:

“media embedding”

This would allow you to search for content containing the complete phrase “media embedding”, or sentences in which those are the main words.


You can use wildcards to replace parts of your search, allowing you to search for a wider range of content.

For example, if you were to enter the following search term:


You would find results containing words such as ‘manager’, ‘management’, ‘managing’ and so on. Note that you can also use multiple asterisks in a search term to include multiple wildcards. However, this search feature does not support leading wildcards, e.g. ‘*earning’ would not return results for ‘learning’.

You can also use the question mark character (?) to replace a single character, e.g. 't?p' would return results including tip, tap, and top, but not words with more than one character in the space represented by the question mark.

Excluding words

You can exclude specific words from your search using either ‘NOT’ or the minus character (-).

For example, if you wanted to search for content about resources, but not Totara Engage resources you could use one of the following search terms:

resource NOT engage

resource -engage

Fuzzy search

You can search for similar terms using fuzzy search, which uses the tilde character (~). For example, you could search for ~enrollment if you wanted to return results for both the US and UK spellings of enrollment/enrolment.

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