Click 'My Reports' to view your available reports. The reports you are able to see are set by a Totara Site Administrator, who is also responsible for custom reports.
View a Report
Click the report name to view the report.
If you are not able to see a report you were expecting, contact your Site Administrator.
Use the 'Filters' to help search the report. Click 'Show Advanced' to show all available filters
Text filters: Allows you to filter information based on a free form text. The filter has the following options -
contains - allows only information which contains the text entered (if no text is entered, then the filter is disabled).
doesn't contain - allows only information that does not contain the text entered (if no text is entered, then the filter is disabled).
is equal to - allows only information that is equal to the text entered (if no text is entered, then the filter is disabled).
starts with - allows only information that starts with the text entered (if no text is entered, then the filter is disabled).
ends with - allows only information that ends with the text entered (if no text is entered, then the filter is disabled).
is empty - allows only information that is equal to an empty string (the text entered is ignored).
Click 'Show/Hide columns' to customise the visible columns.
If enabled in your system you can export the report.
Select the export format and click 'Export'.
The available export options are:
- Excel Format
- Text Format
- ODS Format
- Google Fusion.
Scheduled reports exported and emailed to you on a regular basis according to a schedule that you specify.
Scheduled reports are managed from the 'My Reports' page. To create a scheduled report, pick the name of the report from the drop down box and click on the 'Add Scheduled Report' button.
Note: You can only create scheduled reports that you already have permission to view.
If you commonly perform the same search you may want to bookmark it or give it a name so you can easily access it later. This can be done using saved searches.
After pressing the search button a 'Save this Search' button appears to the right below the search box.
This will give you an option to name the search, and optionally make it public (so other users can see it).
Once a report has one or more saved searches, they will appear as a pull-down list on the right below the search box. Selecting a saved search will take you to the results of that search.
Saved search results pages can be bookmarked.