A Site Administrator can access the Rooms administration dashboard via the Administration block within Site Administration > Seminars > Rooms.
The Manage rooms area provides a list of all Rooms within the site and, by default, the ability to search for available Rooms by date.
The Manage rooms area is based on an Embedded Report so may be configured via the Report Builder, the results exported to .csv, excel, .ods or pdf and each column (except Actions) sorted ascending or descending as required. (Please see Report builder for more information).
Actions column
The Actions column provides a range of options against the corresponding Room.
| Column | Description |
|---|---|
| Details | Clicking the Details icon ( |
| Edit | The Edit icon ( |
| Show/Hide | The visible/invisible icons ( |
| Delete | The delete icon ( |
| Currently assigned to an event | Will be listed against a Room where a Seminar Event has been booked within this Room. |
Add a new room
To create a new Room within the site, use the Add a new room button located at the bottom of the Manage Rooms page. Enter in all values within each of the required fields.
| Setting | Description | Notes |
|---|---|---|
| Name | Enter a descriptive name for the Room. | - |
| Maximum bookings | Provide the maximum number of attendee bookings this Room can allow. | - |
| Allow room booking conflicts | Checking this option will allow room scheduling conflicts to exist and multiple Events to occupy the same space at the same time. | - |
| Description | Provide a description of the Room and any relevant information relating to the training space. | - |
Add in details for any Custom fields (such as location, in-built equipment etc) and select Add a room to save the Room or Cancel to discard your changes.
The Totara Academy has a whole course dedicated to using Seminar Management in Totara Learn. Here you can learn more on how to use seminars, see best practice, and give it a go yourself.
