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To manage Seminar Activity settings that will impact all seminars, Site administrators can select Global settings link under Seminars on the Site administration menu. These settings can also be accessed via the Administration block via Site administration > Plugins > Activity modules > Seminars.


(This video is taken from the Seminar management course in the Totara Academy, where you can access more resources and learning materials - including other videos). 


Event rolesA user can be assigned to a particular role at event level rather than activity level. This information can be reported on.-
Available Approval Options

The options selected will be available in the Require approval by setting for all Seminar activities. Text entered below the Learner accepts terms and conditions option will be default for all activities but can be edited for each activity. Selected Site level administrative approvers are automatically added to all Seminar activities and can not be removed from within any given activity.

Site level administrative approvers can be selected under Site administration > Seminars > Activity defaults. Other administrative approvers can be added to each Seminar Activity as required using the Add approver button under Approval Options.  Please see Sign-up approvals for more information.

If an approval option is disabled in global settings that is already being used within a seminar it will still be honoured within the seminar it has already been selected in. If the disabled option is changed within a seminar it will then disappear from that seminar's settings until it is re-enabled in the global settings.

Users Select Manager

Recommended when manager assignment data is not available. When enabled and a Seminar Activity requires approval by manager, the Event sign-up page will force users to search for and select a user to approve their request to attend a session each time they sign-up. The selected user will receive a notification about the request and instructions on how to approve or decline it.

Allow override user conflicts

Allow or disallow user scheduling conflicts to exist while creating a new Event.

Export user profile fields

The profile fields listed here will be included in the the seminar attendance export. You will need to ensure that the list is separated by commas. By default the lists is:


Export custom profile fields

Include any required Custom fields (short names) in Seminar exports, separated by commas.

Add calendar filters

Select one or more fields that will be displayed as filters in the user's Calendar. To select multiple fields, hold down ctrl (Windows) or cmd (Mac) and left click the required number of fields.

Previous event time periodThis specifies the length of time you want to see the previous events in the seminar page.-
Disable notifications

Turn on or off Seminar Activity notification emails sent to users by the system.

Sender address

Enter the email address that will appear in the From field of email reminders sent by this module, unless Always send email from the no-reply address is set.

Notification recipients

The roles in the Seminar event that will receive notifications about the minimum bookings & minimum bookings cut-off point warning.

One message per date

Send multiple confirmation emails for multi-date events.

If there is more than one event date on a single day then each session will generate an email. One session spanning over multiple days will generate only one email.
Disable iCalendar cancellations

Disable sending cancellation emails with iCal information.

Display event timezones

When enabled the timezone of the Seminar event will be shown otherwise it will be hidden (selecting a timezone for an Event will also be enabled/disabled).

Select job assignment on signup

When enabled, a setting will appear in Seminar activity settings to force users with multiple job assignments to choose which job is specific to their signup. All notifications go to the manager related to the job assignment chosen by the user. When disabled, notifications go to all of the user's managers.

If the setting Users select manager is enabled (see Seminar General settings), notifications are sent to the manager selected on sign-up, regardless of the user's job assignment.

Everyone on waiting list

When enabled a setting will appear in Seminar event settings to put all users onto the waiting list when they sign-up regardless of event capacity.

Wait-list lottery

Enable or disable Wait-list lottery.  (Please see Wait-listed events for more information) 

Hide cost and discount

Hide the cost, discount code and user discount code fields.

Hide discount

Hide the discount cost and user discount code fields.

Related pages

The Totara Academy has a whole course dedicated to using Seminar Management in Totara Learn.  Here you can learn more on how to use seminars, see best practice, and give it a go yourself.

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Still have questions? Why not post them in the forums of the Totara Community?