Totara 12 will no longer be fully supported from October 2023. Urgently consider upgrading to a later version.

Help documentation for up-to-date versions is available here.

After running HR import you may want to check how it went, especially if there were any errors. You can see logs for your HR import runs by going to Site administration > HR Import > HR Import Log as a Site Administrator. 


You can then filter the logs to show only the specific content you are looking for. For example, you may want to use filters to look for a run that took place on a specific date, or a specific log type (e.g. error, warning, info).

Filtering the HR import log report.

Exporting results

It is possible to export all of the displayed results into a CSV, Excel, ODS, PDF landscape, or PDF portrait file. 

  1. Go to Site administration > HR Import > HR Import Log.
  2. Scroll to the bottom of the page.
  3. Select your preferred file type from the Export as dropdown menu.
  4. Click Export

Clearing records

Once you have been using the HR import system for a while and have run it multiple times, you may start to get a build up of old records you no longer need. You can clear records by scrolling to the bottom of the HR Import log page and using either the Clear all records or Clear all except latest records buttons. If you choose to Clear all expect latest records this will keep the records from your last HR import run only. 

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