Totara 12 will no longer be fully supported from October 2023. Urgently consider upgrading to a later version.

Help documentation for up-to-date versions is available here.

In Totara, each user has a private files area for uploading and managing a set of files.

The private files area is accessible via Profile > Manage private files... or the Private files block. If the private files repository is enabled by a Site Administrator, it is available as a source within the filepicker when selecting files to use in a course.

The administration section of the user profile.

Private files management

To add a file to your private files area:

  1. On the Navigation menu, go to Profile.
  2. Scroll down to the Administration section.
  3. Select Manage my private files.
  4. The standard file picker will be displayed.
  5. If desired, create or select a folder.
  6. Select the Add button.
  7. Browse for and select a file.
  8. Select the Save changes button.

Alternatively, you can drag and drop a file into the designated area.

Uploaded files may be downloaded, renamed, moved or deleted by clicking the icon next to the file. After making any changes, remember to click the Save changes button.

Uploading private files.

Private files size limit

The size limit for each user's private files area is set by a Site Administrator.

Site Administrators can do this by navigating to Security from the site administration menu, then changing the User quota setting.

The user quota setting for limiting private file size.

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