Appraisal-specific notifications can be setup on the Messages tab. This could include reminders and follow-up messages for assigned users.
- Select the Create message button to add a new notification.
Complete the message options:
Event Select the event that this notification is related to. This could include the appraisal activation, the complete by date setup in the appraisal or the completion of a stage of the appraisal. Timing
If the notification is going out before or after an event, select the number of days, weeks, or months before or after that it should be sent.
For example, you might choose to send out a reminder to your users that their first stage completion date is coming up in two weeks. You would set the Timing to Send before and set the How much earlier/later option to 2 weeks.
How much earlier/later?
Check the checkbox next to any roles whose users should receive the message. You can also choose to only send to people if their stage is incomplete or complete, so that only the appropriate users receive the notifications.
For example, you may decide not to send out reminders to users who have already completed a stage. You would check the Recipients boxes, check the Only send to people if there stage is option and then you would select the incomplete radio button. The Send same message to all roles drop down menu gives the choice to send the same message to all roles or send a different message for each role. By default, all roles will receive the same message. If Send a different message for each role is selected, then additional Message title and Message body fields will appear for each role, so that custom messages can be entered for each.
Recipients Check the check box next to any roles whose users should receive the message. You can also choose to Only send to people if their stage is incomplete or complete so that only the appropriate users receive the notifications. Message title Enter the title of the message which will appear as the email subject and on the user's dashboard in their Alerts block. Message body Enter the body of the message which will appear as the email body and on the user's dashboard in their Alerts block.
- Click the Save changes button.
All notification messages created for this appraisal will be displayed on the Messages tab. A message can be edited or deleted using the icons found under the Options column.