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User policies allow you to select what actions are taken in specific role circumstances, for example, if someone wishes to sign in as a guest the default role allocated to that person can be specified.

General Settings

Role for visitors

Users who are not logged in to the site will be treated as if they have this role granted to them at the site context. Guest is almost always what you want here, but you might want to create roles that are less or more restrictive. Things like creating posts still require the user to log in properly.

Role for guest

This role is automatically assigned to the guest user. It is also temporarily assigned to not enrolled users that enter the course via guest enrolment plugin.

Default role for all users

All logged in users will be given the capabilities of the role you specify here, at the site level, in addition to any other roles they may have been given. The default is the Authenticated user role. This will not conflict with other roles they have unless you prohibit capabilities, it just ensures that all users have capabilities that are not assignable at the course level (e.g. post blog entries, manage own calendar, etc).

It is not recommended that the default role for all users is set to Learner.

Auto-login guest

If not set, then visitors must click the Login as a guest button before entering a course which allows guest access.

If auto-login guest is set, the guest login button also needs to be set to show (within the Administration block Site administration > Plugins > Authentication > Manage authentication), even though visitors won't necessarily use it.

Hide user fields

The following user fields appear on users' profile pages. Certain user fields are also listed on the course participants page. You can increase student privacy by hiding selected user fields.

Description, city/town, country, web page, ICQ number, Skype ID, Yahoo ID, AIM ID, MSN ID, first access, last access, My courses, groups and suspended account

  • User fields on users' profile pages are hidden from all users with the capability user:viewhiddendetails not set.
  • User fields on the course participants page are hidden from all users with the capability course:viewhiddenuserfields not set.

Show user identity

Any of the following fields may be shown to users with the capability site:viewuseridentity when searching for users and displaying lists of users.

  • ID number
  • Email address
  • Phone number
  • Mobile phone
  • Department
  • Institution

This setting is useful for sites with large number of users, where the likelihood of users with the same name is high. 

Select only one or two fields that are mandatory at your organisation. Do not select more than two fields otherwise tables become very wide.

Full name format

This defines how names are shown when they are displayed in full. For most monolingual sites the most efficient setting value is the format firstname lastname, but you may choose to hide last names altogether, or to leave it up to the current language pack to decide (some languages have different conventions). Use following placeholders to specify the format of full names: firstname, lastname, firstnamephonetic, lastnamephonetic, middlename and alternatename.

Maximum users per page

You can choose here the maximum number of users to be displayed when searching in courses, groups, cohorts etc. The default is 100 but if your Totara site is very large you can increase the number here.

Enable Gravatar

Gravatar (an abbreviation for globally recognized avatar) is a service for providing globally unique avatars.

An administrator can enable the use of gravatars within the Administration block Site administration > Users > Permissions > User policies. If a user has not uploaded a user picture, Totara Learn will check whether the user's email address has an associated gravatar and if so, will use the gravatar as the user's picture.

Gravatar default image URL

If gravatars are enabled, an alternative default user picture may be specified. The options are:

If the field is left empty then the theme's default user picture is used.

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