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Once Attendees are booked and confirmed for a Seminar Event and the start time of the training has passed, an Administrator, Editing Trainer, or Trainer can Take Attendance.

The Take Attendance area can be accessed via the corresponding Attendees link in the Event.

Individual attendance

You can mark attendance for each individual by using the corresponding Current status dropdown to select 'No Show', 'Partially Attended', or 'Fully Attended' as required.  A learner's status can be updated at any point once an Event has started.  Click Save attendance to save any changes or Cancel to clear all changes and return to the Attendees tab.

Bulk attendance

Alternatively, you can mark attendance in bulk.  Using the Select dropdown choose AllSet, or Not Set then set the Mark all selected as dropdown to No ShowPartially Attended, or Fully Attended as required.

  • All: Select all learners.
  • Set: Select all learners that have already been marked with an attendance status.
  • Not Set: Select all learners that have not yet been marked with an attendance status.

Click the Save attendance button to save changes or Cancel to clear all changes and return to the Attendees tab.

Note

A Seminar Activity can be marked as complete based on the users attendance status (Partially Attended and/or Fully Attended). If you use the activity completion criteria above, then activity completion for the Seminar Event will use the Event end date instead of the date the Event was marked as attended. Please see Creating a Seminar Activity for more information.

Export

You can Export all users and their saved Attendance status to Excel, OSD or CSV.  Choose the required format from the dropdown menu and choose to either the Open or Save File option when prompted.

Attendance via sign-in sheet

Under the Attendees tab you will also see a Download sign-in sheet option where you can download a CSV, Excel, ODS, PDF landscape or PDF portrait version.  After selecting your preferred format and clicking the Download sign-in sheet button, you will be prompted to choose either Open or Save File.

A printed sign-in sheet allows learners to add their signature to the form as they arrive to ensure their attendance is accurately recorded and directly audit-able.

 

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The Totara Academy has a whole course dedicated to using Seminar Management in Totara Learn. Here you can learn more on how to use seminars, see best practice, and give it a go yourself.