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The following admin tools can be managed by a Site Administrator under the Site administration menu within Plugins > Admin tools > Manage admin tools.

You can read more about the benefits of Totara for an LMS administrator on our website. 

ToolDescriptionNotes

Acceptance testing

This is used to automatically test Totara Learn functions using a Behat tool. Behat is a behavioural driven development (BDD) tool written in PHP, it can parse a human-readable list of sentences (called steps) and execute actions in a browser using Selenium or other tools to simulate user interactions.

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Add-on installer

This lets you install third party add-ons from zip files or from Totara Learn site. 

Totara does not provide support for third party plugins.

Assignment upgrade helper

An administrator tool for upgrading assignments in Totara Learn 2.2 and older to the new assignment module in Totara Learn 2.4 onward.

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Availability condition management

Availability conditions allow trainers to restrict an activity or section so that only certain users can access it. 

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Capability overview

A Site Administrator can generate a capability overview report via the Site Administration menu under Users > Permissions > Capability reportThe report allows the administrator to select a capability and one or more roles. The report will show the role and its permission level for that capability. See also, Permissions.

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Check User Timezones

This tool checks the timezones specified in the profiles of your users. In order for timezones to work correctly a location-based timezone should be specified, e.g. America/New_York, Europe/London, Asia/Singapore. Some timezone abbreviations (e.g. CET, EST) and UTC offsets (e.g +/-4.5) will not calculate Daylight Savings changes correctly.This tool will allow you to change unsupported timezones to an approved format.

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Convert to InnoDB

This only applies to administrators using Totara Learn with a MySQL database as it's about migrating the MySQL storage engine

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Course upload

A Site Administrator can upload multiple courses via text file in Courses > Upload courses within the Site administration menu. In addition to creating new courses, this functionality may also be used to update or delete courses, or import content from another course. For information on using this functionality to create course templates, see Uploading multiple courses.

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Database transfer

The database transfer tool enables a Site Administrator to migrate their Totara Learn site from one database to another, for example from MySQL to Postgres. The tool is currently classed as an experimental feature and may be found within Development > Experimental > Database migration under the Site administration menu. There is also a command line script in admin/tool/dbtransfer/cli/migrate.php.

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DB search and replace

Admins can search and replace text. For example, URLs in their Totara Learn database using the search and replace tool at http://yourTotara Learnsite.org/admin/tool/replace/index.php (replacing yourTotara Learn.org with the address of your Totara Learn site). This is useful when a Totara Learn site is moved from one server to another. 

A database backup is highly recommended before running the search and replace. 

Development data generator

Populates test site with data to help test Totara Learn functions.

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Event monitor

Allows admins and trainers to receive notification when certain events happen. To do this, a rule needs to be created for the event to be monitored and then a user, such as the admin or trainer need to subscribe to it to be notified.

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File types

Allows file types to be defined so it is recognised by Totara Learn.

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Health center

The health center is a tool for detecting miscellaneous problems on your site. It may be accessed by browsing to the URL yourTotara Learnsite.com/admin/tool/health/

The health center tool is no longer maintained, and may give misleading results.

HR Import

 Used to import data from external system into Totara Learn User, Position, and Organisation hierarchies.

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Inbound message configuration

If incoming mail processing is enabled, users are able to reply to forum posts via email and send files to their private files as email attachments. 

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Language customisation

Words or phrases (in any language) used on the site may be easily changed by a Site Administrator using the language customisation feature.

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Language packs

Language packs are available for a Site Administrator to install on your Totara Learn site via theSite administration menu within Language > Language packsSimply select the languages you require from the list of available language packs and click on the Install selected language pack button.

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Log store manager

When you view a course, complete a quiz, or grade a student a log of that activity is recorded in the Logstore. 

The log store manager is used to enable, disable and manage the settings of any log store plugins in use on the site. Core Totara Learn includes the following log store plugins: Legacy, Standard, and External database. Other log store plugins can be installed if required.

This feature is controlled under Plugins > Logging > Manage log stores within the Site administration menu.

Multilang upgrade

Used to add multilang content uses HTML tags.

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PHPUnit tests

PHPUnit by Sebastian Bergmann is an advanced unit testing framework for PHP. It is installed as Composer dependency and is not part of Totara Learn installation. To run PHPUnit tests, you have to manually install it on your development computer or test server. Read the excellent guide at PHPUnit Manual.

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Profiling runs

PHP has two significant profilers: XDebug and xhprofXDebug is well known and understood and its trace output is supported by tools like KCachegrindXhprof is a profiler released by Facebook's engineering team, designed for capturing profile traces on live servers.

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Question engine upgrade helper

The question engine upgrade helper is an admin tool for sites which have been upgraded from a pre-Totara Learn 2.2 version. Totara Learn 2.2 onward uses a new question engine

You can reset any quiz that has been converted and then re-do it, but you should only do that if you have a good reason to do so and you don't have to.

Scheduled task configuration

A Site Administrator can schedule routine tasks very precisely under the Site administration menu via Server > Scheduled tasks. Administrators can specify the minute/hour/day/month or day of the week the task is to be run. It is also possible to reset the task to its default setting or disable it completely.

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Spam cleaner

Use the spam cleaner report locate within the Site administration menu under Reports > Spam cleaner to locate user accounts responsible for spam and other nasty stuff and help you delete them. 

In addition to user profile descriptions, comments, blog posts, and messages are also searched for keywords.

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Template library

The template library is a tool designed to help theme designers and developers build themes as well as easily customisable plugins.

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Timezones updater

The update timezones page provides administrators with the option to update their local database with new information about world timezones. This is important because of daylight saving changes that many countries use. If the update is completed with success, Totara Learn will inform you how many entries were updated and which location was used as a source. The Timezones updater can be found within the Site administration menu via Location > Update timezones.

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Unsupported role assignments

Unsupported role assignments are role assignments in contexts that make no sense for that role, such as the course creator role in the course or activity context, or the trainer role in the user context.

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User upload

A Site Administrator can upload multiple user accounts via text file under Users > Accounts > Upload users within the Site administration menu. There are many robust options for uploading information (fields associated with a user) with this method; from enrolling users in multiple courses with course specific roles, to updating user information in the User profile to deleting users from the site. 

Totara Sync can be used to replace User upload as most user information can be uploaded and Audiences can be used to enrol users in courses.

XMLDB editor

The XMLDB editor is a tool for making the .xml files that specify how Totara Learn should set up its database tables. Previously, developers had to make separate .sql install files for mysql and postgres, but now only database-neutral file is needed, which supports many more databases. 


To be able to handle files properly, the web server needs write access to all db directories where the install.xml files reside (and to the files themselves, of course). If you cannot click either the load or create link, that means that you either have not created the /db directory, or that it is not writable by the webserver.
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