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The course catalogue may be accessed via Find learning in the top navigation menu.  The catalogue allows users to browse, search and filter for courses, programs and certifications available within the system.

Each course, program and certification within the course catalogue is represented by a tile.  By default, each tile or Item contains the full name of the learning item and an image. 

Course, program and certification images can be uploaded within their respective general settings page.

If an image has not been set for a particular learning item, the default course, program, or certification image will be used.

To view more information on a learning item, click on the image or title.

Course Catalogue

Only those learning items visible to an individual will be displayed within the catalogue.  For more information on limiting the visibility of learning items to certain individuals please see Audiences and Roles.

Using the catalogue

The Grid Catalogue is enabled by default within all new installations of Totara Learn v12 onwards.  To use the Category or Report (previously known as the Enhanced Catalogue) display for your catalogue, go to Advanced features within the Site administration menu and select the desired option from the Catalogue type setting. 

Browse menu

Users can browse the catalogue by scrolling down the page and using Load More to display additional learning items.

By default, users can also browse learning items belonging to a specific Category or sub-category.  Other browsing options are available within the catalogue, and can be set by a site administrator via Courses > Configure catalogue under the Site administration menu or via the Configure catalogue button.

Category browsing within catalogue

Sort by

The catalogue can also be sorted and displayed in variety of ways:

  • In Alphabetical order.
  • By the most recently added items (Latest).
  • With Featured Learning items listed first (where Featured Learning has been enabled).
  • By Relevance (available after a text search term has been entered).

Display options

By default, the catalogue can be shown in Tile view or List view.  Display options can be defined by a site administrator via the Site administration menu under Courses > Configure catalogue > General.

User can also search for courses, programs and certifications using the Search all learning box.  Only those learning items available to the user will be displayed. 

The Search functionality will return matching results from any course, program and certification text field that is visible to all users including but not limited to, learning item name, summary and text based custom fields.

Users can share their current view of the catalogue using the Share button.  A unique link is generated and may be sent to other users of the site.

People who you share this URL with may not see the same catalogue items as you due to differences in visibility and permissions.


Browsing the Catalogue

Explore content marketplace

When viewing the catalogue as a site administrator or course creator, and where a Content Marketplace has been enabled, a link to Explore Content Marketplace is provided. 

Please see Content Marketplace for instructions on using the Content Marketplace to add new learning items to the catalogue.

Creating learning items

When viewing the catalogue as a site administrator or or a user with the capability to create courses, program or certifications, a Create option is available to add new courses, program and/or certifications to the site.

Admin and course creator options within the catalogue

Please see creating courses, managing programs and managing certifications for more information.

Configuring the course catalogue

How users can interact with the catalogue, the way it displays and what information it contains can be customised by a site administrator.

When viewing the catalogue as a site administrator a Customise this page button is provided.  This page is also available via Site administration > Courses > Configure catalogue.

Contents

Specify which learning types (courses, programs, certifications) should be included within the catalogue by ticking the corresponding check-box.

Select Save to confirm your changes or select Undo changes to cancel your updates.

If you enable a new content type, it may take a short while before all associated learning items will be visible within the catalogue.


General

The general settings area includes options for the overall display of the course catalogue.

SettingDescriptionNotes
View options

Use this setting to specify how you wish users to be able view the catalogue.  Select from:

  • Tile and list (default)
  • Tile only
  • List only

Items per 'load more'

This option determines how many learning items should be displayed before the Load more option should appear at the bottom of the catalogue:

  • 20 (default)
  • 40
  • 60
-
Browse menu

This setting defines which field is displayed at the top left of the catalogue when browsing catalogue items. Options include:

  • Category (default)
  • Activity type - Show only items containing a specific activity type (e.g. SCORM, Seminar)
  • Course type - Elearning, Blended or Online
  • Format - Course format (e.g. weekly, topic based)
  • Learning type - Courses, programs or certifications
  • Tags
  • Custom fields - Browse content by any Custom course fields that have been defined.
  • None - Remove the browse option

Add Filters to restrict catalogue content by multiple criteria.

Featured Learning

Enable this option to highlight specific items within the catalogue.

Catalogue items can added as Featured Learning by a range of criteria.  This criteria, or Source, is then further refined by a specific Value.

Sources include:

  • Category
  • Course Type - Elearning, Blended or Online
  • Format - Course format
  • Tags
  • Custom fields - any Custom course fields that have been defined.

Items matching the Featured Learning criteria will be shown with a 'Featured' label.  The colour of the 'Featured' label can be adjusted via your theme CSS.

Featured is the default Sort by order when Featured Learning is enabled.

Select Save to confirm your changes or select Undo changes to cancel your updates.

Featured items withing the Course Catalogue

Templates

The Templates area defines the layout and content shown within the tiles displaying the learning items, and the layout and content shown when viewing the details of a learning item.

The template design of the Course Catalogue allows for a consistent display across all learning items.

SettingDescriptionNotes
Item content placeholders
TitleThe name of the course, program or certificationChoose whether to display the Full name or Short name for each enabled learning type within the Item settings.
ImageEnable this field to show the course, program or certification image within the catalogue.Site wide default images will be displayed unless a custom image has been added within the settings area of a course, program or certification.
Hero data type

This specifies the information that you want to draw learners' attention to through visual emphasis.  Choose from:

  • None - Do not display any hero data
  • Text - Will allow you to add text based content such as Tags or Course type description to each catalogue item
  • Icon - will allow you to add image based content such as Course Icon or Course type icon to each catalogue item

The selection made under Hero data type will determine the options available within the Item settings.


Description

The selected Description field will display in the centre of the item tile.

If enabled, you will need to assign an appropriate information source for the Description for each learning item type within the Item settings.

Additional text placeholdersAdditional text based information can be displayed within each item tile. Select from 0 to 5 items.

The number of text placeholder items added here will determine the options available within the Item settings.

Icon placeholdersEnable this option to display icon based information for each learning type.

If Icon placeholders are enabled, the option to select Icon sources for each learning type will be available within the Item settings.

Progress barChoose whether completion progress bars should display for those learning items shown within the Catalogue.Only learners enrolled in a learning item will see a corresponding progress bar.
Detail content placeholder
TitleIf checked, the title of the learning item will be displayed within the detail windowChoose whether to display the Full name or Short name for each enabled learning type within the Details settings.
Rich text formatEnable this option to add rich text formatted content to the detail window for each learning item.Select where this content should be sourced from within the Detail settings area.
DescriptionThe selected Description field will display under any Rich text content shown within the detail window of each learning item.

If enabled, you will need to assign an appropriate information source for the Description for each learning item type within the Details settings.

Additional text placeholdersAdditional text based information can be displayed within the details area. Select from 0 to 5 items.

The number of text placeholder items added here will determine the options available within the Details settings.

Icon placeholdersEnable this option to display icon based information within the details area for each learning type.If Icon placeholders are enabled, the option to select Icon sources for each learning type will be available within the Details settings.

Select Save to confirm your changes or select Undo changes to cancel your updates.

Items

The Item configuration area specifies the source of the information being displayed for each learning item in both Tile and List views, as set within the Templates tab.

SettingsDescriptionNotes
Title

Choose whether to display the Full name or Short name for each enabled learning type.

Additional Item title sources can be added by a developer.

Hero data

Hero data is displayed in the top left hand corner of a learning item tile.

Where displayed, select the Text or Icon based source of the hero data for each enabled learning type.

The options displayed are specified within the Templates settings.
Description If enabled within Templates settings, you will be to select the source for the Description for each learning type.

A Description will display under Item Title.

Additional text field(s)

Text based information regarding each enabled learning type can be added to item tiles using these fields.

The number of fields displayed here is determined by the number of text placeholder selected within the Templates tab.

After selecting the required text information sources, check the Include label option to add the title of the text field alongside the information.

Text fields and icon field display

Icon sources

If enabled within Templates settings, you will be able to choose which icons to display within learning item tiles.

  • Course Type
  • Activity type
  • Course icon
  • Program icon
  • Certification icon

Use the up and down arrows (,) to change the order in which these icons display or the delete icon () to remove the icon from the display.

As Icon sources (such as Activity type) can have more than one icon (or no icons), a learning item tile will only display as many icons as the space allows.

Select Save to confirm your changes or select Undo changes to cancel your updates.

Create custom course fields to add other information to catalogue items.

Hero data example - icons


Details

The Details configuration area specifies the source of the information being displayed within the details of each learning item.  Learning item details are viewed when a user select a particular catalogue item.

The options displayed within the Details area are set within the Templates tab.

SettingDescriptionNotes
TitleIf enabled within Templates settings, choose whether to display the Full name or Short name for each enabled learning type.Additional Item title sources can be added by a developer.
Rich text content

If enabled within Templates settings, you will be to select the source for any rich text formatted information stored within the settings of a learning type.

This content will be displayed as formatted within the details section of a learning item.

Rich text content includes course, program and certification summary fields and any Text Area Custom Fields.
DescriptionIf enabled within Templates settings, you will be able to select the source for the  Description for each learning type.Description sources include any information stored within the general settings of a course, program or certification.
Additional text fields(s)

Text based information regarding each enabled learning type can be added to item details using these fields.

The number of fields displayed here is determined by the number of text placeholder selected within the Templates tab.

After selecting the required text information sources, check the Include label option to add the title of the text field alongside the information.
Icon sources

If enabled within Templates settings, you will be to which icons to display within learning item tiles.

  • Course Type
  • Activity type
  • Course icon
  • Program icon
  • Certification icon

Use the up and down arrows (,) to change the order in which these icons display or the delete icon () to remove the icon from the display.


Custom course text field option within Catalogue display

Select Save to confirm your changes or select Undo changes to cancel your updates.

Expanded details view

Rich Text is a format which supports limited text formatting and layout design.
To add or edit icons, images and content use the Course Edit settings area and the Program and Certification Details tab.

Filters

Filters allow a user to restrict which the learning items are displayed within the catalogue.

Filters can include:

  • Activity type
  • Category
  • Course Type
  • Format
  • Learning type
  • Tags
  • Menu of choices, check field and multi-select custom fields

Use the Filter Heading field to create a custom title for your Filter.

Use the up and down arrows (,) to change the order in which the Filters display down the left hand side of the screen. Use the delete icon () to remove the Filter from the catalogue.

­­­Select Save to confirm your changes or select Undo changes to cancel your updates.

Course and program/certification custom fields that are of the same type and have an identical full name and short name, will be merged as a single filter within the catalogue, allowing all learning types with a matching value to be displayed.


Populated Filters in Course Catalogue

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