Certification completion records for learning completed outside of Totara Learn can be imported via CSV files.
If an imported certification already exists in Totara Learn, then a new certification completion record is created and will appear in a user's Record of Learning. If an imported certification does not exist, then a new evidence item will appear in a user's Record of Learning.
The CSV import file is created outside of Totara and imported and the file needs to contain the following information:
See the following as an example:
To access the upload area, go to Site administration > Courses > Upload Completion Records > Upload Completion Records.
After the import is completed the import results are displayed. To view more detail about the import, click the Certification import report link. Imported records can also be accessed by going to Site administration > Courses > Upload completion records > Certification import report.
|Default evidence type|
Any certifications which can't be matched to an existing item will be added as evidence to a user's Record of Learning. Here you can specify the default evidence type you wish to use.
|CSV Date format|
The format for dates in the CSV file, for example: dd/mm/yyyy.
|CSV Values separated by|
The separator used to separate values in the file.
|CSV Text Delimited with|
The delimiter used for text values.
|CSV file encoding|
The type of encoding used for the file.
Choose from the following:
If a record is imported for a user who is not assigned to the certification, an individual user assignment will be created for them, causing them to be assigned. Assignment (or reassignment as the case may be) occurs first, then the imported record is processed, regardless of the chosen action or outcome.
If a user is marked certified during import and the recertification window opening date is in the past, when cron runs it will open the recertification window and reset current course progress. If this is not the desired outcome then Save to history should probably be selected.
|Case insensitive shortnames|
When enabled, certification short names will be matched case insensitively.
The Totara Academy has a whole course dedicated to using Programs and certifications in Totara Learn.