The bulk user actions feature in Administration > Site administration > Users > Accounts > Bulk user actions enables administrators to select users by creating a filter and then perform any of the following actions:
It is possible for a Site administrator to create, edit, view, manage, and/or delete user accounts within the Totara Learn system.
Complete the compulsory fields.
Compulsory fields are indicated by a red asterisk.
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A site administrator or role with the appropriate permissions can view user accounts.
This list of users is generated as an embedded report via Totara Learn's report builder functionality. This means that they have all the features of a report generated via report builder, such as the ability to add additional columns and export result as a CSV file. The Browse list of users report is based on the user source in report builder.
You can also filter by a number of different criteria, including the User status which is s dropdown list that allows you to choose from active, deleted, suspended, and unconfirmed (the latter option referring to users who have self-registered but not yet confirmed their accounts).
MNET is not supported in the report, if you need to access this functionality change the Use legacy Browse List of Users report setting which can be found under Site Administration > Developer > Experimental > Experimental settings. |
A site administrator or role with the appropriate permissions can view a user's profile.
A site administrator or role with the appropriate permissions can delete a user's account.
You will be prompted to confirm deletion of the user account.
All associated data, including but not limited to the following, will be deleted and is not recoverable:
If you wish to retain any data you may wish to consider suspending the user instead. |
Once you have deleted a user they will have a deleted user status and be counted for any deleted user purge types you might run. See user data management for more information.
A site administrator or role with the appropriate permissions can suspend/unsuspend a user's account.
To suspend a user's account:
Follow the steps above to unsuspend a users account, this time the eye icon will go from closed to open.
Once you have suspended a user then they will have a suspended user status and be counted for any suspended user purge types you might run. See user data management for more information.
By clicking the user data icon () you can view a summary report on all of a users data within the system. There is also a button to Audit user data which provides a fuller list of details held about the user on the system. Additionally here you can update the automatic purge types for a user.
After clicking to view the User data you can update the automatic purge types set for that user. You will first need to have set up at least one automatic purge type (you can see how to do this on the user data management page). Then follow these steps:
You can also set automatic purge types via bulk action.
If you do not set up automatic purging once user is deleted or the default purging type for deleted users then the purge type won't be applied when the user is deleted (either individually or via a bulk action). |
A site administrator or role with the appropriate permissions can edit a user's profile.
To edit a user's profile:
The bulk user actions feature in Administration > Site administration > Users > Accounts > Bulk user actions enables administrators to select users by creating a filter and then perform any of the following actions:
It is possible to bulk upload user profile pictures in a zip file.
Before uploading, you will need to ensure that the image files are named so that they correspond to one of the following user attributes: username, idnumber, id.
For example, if you wanted to use the username attribute then the file for a user with the username user1234 would be named user1234.jpg (with .jpg being the file extension, although you can use other file types).
To bulk upload user profile pictures, just follow these steps:
Once successfully uploaded you will get a confirmation message on the screen.
This is normally considered to be a user that has logged into the site over the period of the Totara subscription (usually a year).