You can navigate to the Record of learning by going to Learn > Record of learning from the top navigation menu.

Record of learning page.

From the Record of learning menu you can also access your learning plans, required learning, record of learning, and evidence bank from the sideblock.

Learning plans

This displays all the learning plans that have been assigned to you currently and in the past.

Learning plans can include courses, competencies, objectives, and programs with manager approval workflows included.

Manage plans page

A summary of the learning plan including the due date and progress status is displayed.

Record of learning

Your record of learning displays evidence, competencies, objectives and programs, along with certifications that you have completed or are currently completing.

If a user does not have any records in the Competencies, Objectives, Programs, or Certifications sections then the tab will not show; the Other evidence tab is always visible.

The records are separated into one of the following:

When courses, programs and certifications are visible to all users, at the point the user is enrolled or assigned, an entry is created in their record of learning. Once a user has made progress this item will be kept and displayed as a permanent entry in their record of learning, regardless of visibility settings.

Required learning

All your learning assigned to you through programs or certifications are displayed with a summary of your progress displayed.

A required certification in the Record of Learning.

Other evidence

Add other evidence to the evidence bank

Learners can add new evidence items to their own evidence banks. In addition to adding their own evidence, Managers can also add to those of their direct reports, using the existing list of evidence types the Site Administrator has created. To add evidence to the evidence bank follow these steps:

  1. From the Record of learning select Evidence bank from the sidebar.
  2. Select Add evidence.
  3. If there are evidence types you can select a type or category for this piece of evidence. Click Use this type after selecting an Evidence type from the dropdown list.
  4. Complete the required fields and upload any relevant files (e.g. a PDF copy of a certificate).
  5. Click Save evidence item.

You can now edit this item and add any additional evidence files you might require. 

Once you’ve created evidence you can:

Audience visibility

Whether or not audience visibility is turned on for a course, program, or certification will affect how it is presented in the record of learning. 

With audience visibility turned off:

With audience visibility turned on:

Calculating progress/completion

You can view progress via the record of learning course report that appears on the record of learning page. This report can be customised by a site administrator to add or remove filters and columns to suit your organisations needs. You can find out more about customising reports in the report builder help documentation

Completion status filter

Completion status filters lets you filter by three states:

Progress report columns

There are three different available columns for displaying progress. These columns display exactly the same completion percentage with the following subtle differences:

You can read more about how completion is calculated on the progress bar page.

© Copyright 2020 Totara Learning Solutions. All rights reserved.