The grade history report allows you to view a detailed list of all grade actions taken within a course for either a specific learner, grade item, or taken by a particular trainer. 

Using the grade history report

The report can be accessed by clicking on Grades > Grade history in the Administration block on the course page. You can also select Grade history from the dropdown menu when viewing any other grade report on a course. 

You can then set a number of parameter by which to generate the report, these include:

To generate a report:

  1. Go to Grades > Grade history in the Administration block.
  2. Set your desired parameters.
  3. Click Submit

Grade history report settings.


Once you have generated a report you can export the results as one of the following formats:

Exporting could be useful if you wish to use or store the data offline as well as for sharing with others. 

Filtering results

Each of the columns in the results table can be hidden (Hide a column using the minus icon.) and shown (Show a column using the plus icon.) to help you see the information you want.

Clicking on a column title will sort the data by ascending (Sort by ascending order.) or descending (Sort by descending order. ) order. To remove any sorting and return the table to the default view click Reset table preferences located to the top right of the table. 

Using reset table preferences to remove any filtering.

Administration settings

As a Site Administrator you can customise how long the grade history is kept for by setting the Grade history lifetime under Server > Cleanup in the Administration menu. See the Server page for more information. 

Under Grades > Report settings > Grade history in the Administration menu you can configure the History entries per page setting, which controls how many records are shown on a single page of the report.

Totara Academy

The Totara Academy has a whole course dedicated to using Grading, completion and certificates in Totara Learn. Here you can learn more on how to use these tools, see best practice, and give it a go yourself.