Tags are keywords which can be used to categorise courses and other content to help users find them during a search. They are available for use in both Totara Learn and Totara Engage.
There are different types of tags:
Once a tag has been defined other users can also select the tag to categorise their content. The tag manager enables the Site Administrator to see all of the tags that have been defined and ensure that tags are consistently and appropriately used.
Before tags can be used on your site they must first be enabled.
As a Site Administrator any new tags you add will be marked as Standard by default, meaning they will be available site-wide. You can add new tags either from a course, from a workspace, or from the Manage tags page.
As a Site Administrator you can add site-wide tags while editing a course, activity, or resource.
As any user you can add site-wide tags as hashtags whilst creating or editing a workspace discussion or resource. Only Site Administrators will be able to manage these site-wide hashtags.
As you type any existing standard tags will be suggested to you.
You can manage hashtags by following these steps:
From the site administration area you can add standard tags and also Totara Engage topics.
To add new tags from the Manage tags administration page follow these steps:
Follow the process above, but select the Topic collection to add new topics to Totara Engage.
You can add tags while editing a course, activity, or resource.
As well as course tags, you can add activity-level tags to individual activities. Activity-level tags can be used when reporting on activities across your site. For example, you could tag any activities that users must complete with a 'Mandatory' tag, while other activities have an 'Optional' tag. This would allow you to easily report on essential activities within your courses.
To add tags while creating a new activity:
You can edit or add tags at a later date by navigating to the activity and clicking Edit settings in the Administration block.
You can report on activity-level tags using activity-level report sources (such as SCORM and Feedback Summary) in the report builder.
Once site-wide tags have been added these can be managed by a Site Administrator. You can rename tags and decide whether they should be standard (site-wide) or not, as well as add or remove them from collections (or the site entirely).
You can do the following actions:
To access the Manage tags administration page from a course follow these steps:
From site administration
To manage tags from the Manage tags administration page follow these steps:
Each tag has the following settings you can edit.
|Tag name||The name of the tag, this is what users see.||-|
|Description||You can add a description of the tag, which should help guide others in its usage.||-|
|Standard||Tick to make the tag a standard tag (site-wide).||-|
|Related tags||You can add any related tags.||-|
On the user profile page users can add topics they are interested in under the Interests heading.
If the tags entered by the user already exist within the system the user will be added to the tag. If the tag does not currently exist it will be created when the user clicks Save changes.
Tag collections are sets of tags for different areas of your site. For example, a collection of standard tags can be used to tag courses, but user interests and blog post tags are kept in a separate collection. When a user clicks on a tag, the tag page displays only items with that tag in the same collection.
There are three default collections:
You can also set up your own custom tag collections.
Tags can be automatically added to a collection according to the area tagged or can be added manually as standard tags.
Clicking on the name of a tag collection then displays the list of tags, together with information on their creators, how many times they are used, when they were last modified, which tags have been flagged as inappropriate, and which tags are marked as standard.
Standard tags are tags which are added by a Site Administrator and are available for others to use. Standard tags are never deleted during clean-up tasks even when there are no tagged items.
A new collection may be added by clicking the Add tag collection link and giving the new collection a name.
When viewing a tag collection you can perform the following actions:
Clicking on the name of the collection will allow you to enter that collection and manage the tags within it.
Within a collection you can combine tags with similar names into a single tag.
Tag areas are areas of Totara in which tags can be used such as blog posts, or activities and resources. These may be enabled or disabled as required.
For example, if you don't intend to use course tags on your site, the courses tag area can be disabled so that the Tags section doesn't appear on the edit settings page for each course.
A tag area my be enabled or disabled by using the eye icons in the Enabled column. If this eye is open () then the tag area is currently enabled and clicking it will change the icon to an eye with a cross through it () which indicated that the tag area is now disabled.
Tag areas may then be selected for the new collection by clicking the pencil icon () in the Tag collection column of a particular tag area. Changing the Tag collection from Default collection to the chosen, new collection.
You can set the behaviour for standard tags in each of the listed area. Alongside the area click the edit icon () in the Standard tags usage column and then choose one of the following options: